User Stories

[US-SC-01] Archiving quiz attempts High Demand

As a teacher, I want to archive quiz attempts as PDF files.

As a student, I want to store my quiz results to be able to look back at them at a later point in time.

[US-SC-02] Archiving assignments High Demand

As a teacher, I want to archive assignments, so that I can have all submissions within a single archive without the need to download all files manually.

As a student, I want to be able to easily access both the files I submitted and the feedback (e.g., PDF annotations) I received for an assignment.

[US-SC-03] Additional files Medium Demand

As a teacher, I want to be able to include additional files in the archives, such as seating plans. Such files would be uploaded manually by the teacher prior to or after an exam.

[US-SC-04] Completeness of archives Mandatory

As a teacher, student, or legal staff member, I want the archives to include all relevant data that was created during the exam. This includes, for example, exam metadata, questions, final answers, answer history, file submissions, grades, feedback, and more.

[US-SC-05] Archiving original unprocessed exams Basic Demand

As a legal staff member, I want to have the original, unedited exams that are given to the students at the beginning of an exam archived, so that I can clearly see what was given and what was added by the students.

[US-SC-06] Enabling or disabling archiving for specific activities Basic Demand

As a Moodle administrator or COO, I want to enable or disable the archiving of specific activities, so that I can ensure that only the relevant data is archived.

[US-SC-07] Enabling or disabling archiving for specific course categories High Demand

As a Moodle administrator or COO, I want to enable or disable the archiving of quiz attempts and assignments for specific course categories, so that I can ensure that only the relevant data (e.g., actual exams) is archived.

[US-SC-08] Making archiving of certain activities mandatory or optional Medium Demand

As a COO or Moodle administrator, I want to be able to define whether the archiving of certain activities or courses is mandatory or optional, so that I can ensure that all relevant data is always archived but leave teachers the freedom to decide whether they want to archive additional data.

[US-SC-09] Data from big cohorts Basic Demand

As a teacher, I want the archiving solution to be able to handle event large cohorts of students reliably, so that I do not encounter limitations if my courses have many students.

As a system administrator, I want the archiving solution to be able to handle large cohorts of students effectively without consuming too many resources or failing due to the size.

[US-AC-01] Quiz question types (Moodle core) Mandatory

As a teacher, I want the quiz attempt reports to support all question types that are available in Moodle, so that I can continue using my existing questions.

[US-AC-02] Quiz question types (third party) High Demand

As a teacher, I want third party question types to be supported, so that I can also export, for example, STACK questions.

As a Moodle administrator, I want third party question types to be supported alongside the core question types to eliminate the need for custom archiving solutions or hacks.

Commonly used and highly requested question types include: STACK, Gapfill, Coderunner, KPrime, Freehand drawing, ...

[US-AC-03] Math formulas and other complex content High Demand

As a teacher, I want the quiz attempt reports to support math formulas and other complex dynamic content, e.g., GeoGebra applets.

[US-AC-04] Rich media content Basic Demand

As a teacher, I want to be able to use rich media content in my exams, such as videos and audio files.

As a system administrator, I want the archiving system to compress rich media content as much as possible in order to preserve disk space.

[US-AC-05] Metadata availability Mandatory

As a teacher, I want the quiz attempt reports to include metadata, such as the date and time of the quiz attempt, the duration, and marks.

As a legal staff member, I want the quiz attempt reports to include metadata, such as the date and time of the quiz attempt, the duration, and the IP address of the student.

[US-AC-06] Matriculation number High Demand

As a teacher, I want the matriculation number of the student to be included in the archived data, so that I can easily identify the student.

As a legal staff member, I want the matriculation number to be included in the archive, so that I can (automatically) retrieve all records to a given person in case of legal disputes.

[US-AC-07] Variable file names Basic Demand

As a teacher, I want the file names to be configurable, including variables (e.g., student name, matriculation number, date, ...), so that I can easily identify the student and the assignment when looking for a specific attempt.

As a system administrator, I want the file names to be configurable, including variables (e.g., student name, matriculation number, date, ...), so that I can enforce a consistent naming scheme across all archives and ensure compatibility with other systems at our institution.

[US-AC-08] Answer history and log files High Demand

As a teacher or legal staff member, I want relevant logs from the exam period to be included in the archive. These logs include but are not limited to: answer histories, question access logs, submission logs, IP addresses, ...

[US-AC-09] Course backup Medium Demand

As a teacher, I want to be able to include a backup of the whole course in the archive, so that I can easily reuse the course in the future.

As a Moodle administrator, I want to be able to include a backup of the whole course in the archive, so that I can easily restore the course as a whole if this is needed.

[US-AC-10] Activity backups Medium Demand

As a teacher, I want to be able to include a backup of a single activity in the archive, so that I can easily reuse the activity in the future without the need to restore the whole course.

As a Moodle administrator, I want to be able to include a backup of a single activity in the archive, so that I can easily restore the activity if this is needed while preserving storage space that would otherwise be wasted by a full course backup that might not be required.

[US-AC-11] Customizable quiz attempt report contents Medium Demand

As a teacher, I want to be able to customize the contents of the quiz attempt report, so that I can, for example, exclude example solutions from PDFs that I hand out to my students.

[US-AC-12] Data searchability Basic Demand

As a teacher, I want the data in the archives to be searchable, so that I can easily find specific quiz attempts or assignments.

As a teacher or student, I want to be able to search within the contents of quiz attempt reports, so that I can easily find specific answers or questions.

[US-AC-13] Anonymization Basic Demand

As a teacher, I want to be able to generated anonymized exports that I can share with colleagues or students, so that I can discuss the results without revealing the identity of the respective student.

[US-FF-01] Open file formats and protocols Mandatory

As a system administrator, I want the archives to be in open and standardized file formats, so that I can ensure that the data can be read in the future.

As a system administrator, I want the archiving systems to use open and standardized protocols, so that I can connect them with existing external systems and other university IT infrastructure (e.g., s3, FTP, ...).

[US-FF-02] ZIP archives High Demand

As a teacher, I want to have the quiz attempts and assignments archived in ZIP files, so that I can easily download and extract the files without requiring third party software.

[US-FF-03] Export of single quiz attempts as PDF Basic Demand

As a teacher, I want to be able to export single quiz attempts as PDF files, so that I can easily share them with students.

As a student, I want to be able to export a PDF report of my quiz attempt, so that I can archive my answers and grades for myself.

[US-FF-04] Archive size Medium Demand

As a system administrator, I want the archives to preserve as much space as possible, so that the archives do not take up too much space on the server.

As a teacher, I want the archives to be small, so that I can download them quickly.

[US-FF-05] PDF/A file format High Demand

As a legal staff member, I want the archives to be in the PDF/A file format, so that the data is stored in a standardized format that is designed for long-term data readability.

[US-FF-06] Watermarks and copy protection Basic Demand

As a teacher, I want to be able to include watermarks or other forms of copy traceability / protection in the archives, so that I can prevent students from sharing their exam results with others or trace back the ones that did.

[US-DI-01] Data integrity Mandatory

As a legal staff member, I want to be able to verify that the data in the archives has not been tampered with and did not get corrupted in any way.

[US-DI-02] Data attestation Mandatory

As a legal staff member, I want to be able to prove that the data in the archives is authentic, has not been tampered with, and was created at a specific point in time so that I can use the data in legal disputes.

As a legal staff member, I want the data to be signed with a digital signature by an external authority, so that I can prove the authenticity of the data in court.

[US-DI-03] Rights management Mandatory

As a Moodle administrator, I want to be able to define who has access to the archived data, so that I can ensure that only authorized persons can access the data and prevent unauthorized people from deleting archives.

As a legal staff member, I want to be able to prevent the deletion of archives once created, e.g., through a WORM (write-once-read-many) storage solution.

[US-DI-04] Future readability High Demand

As a legal staff member, I want the archives to be stored in a way that ensures that the data can be read in the far future (5 to 10 years), so that the data can be retrieved in case of legal disputes.

As a system administrator, I want the archives to be stored in a way that is independent of specific software and its versions, so that I do not need to restore an ancient Moodle instance to retrieve data. This explicitly includes storing the data in a way that is independent of the Moodle LMS.

[US-DI-05] GDPR compliance Mandatory

As a legal staff member, I want the archiving process to be compliant with the General Data Protection Regulation (GDPR).

As a student, I want to be able to request the data that is stored about me and have it deleted once archived data passed its legal retention time.

As a Moodle administrator or system administrator, I want the system to handle deletion of archived data beyond its legal retention time automatically.

[US-AU-01] Automated archiving High Demand

As a teacher, I want the archiving process to be automated, so that I do not have to archive quiz attempts and assignments manually.

As a legal staff member, I want the archiving process to be automated, so that I can ensure that all relevant data is always archived and can not be forgotten about.

[US-AU-02] Configurable trigger for archiving Medium Demand

As a Moodle administrator, I want to be able to specify which events (e.g., end of an exam, finalization of grades, manual clearance) trigger the archiving process, so that I can adapt the archiving process to the specific processes of my institution. If the trigger is time-based, I want to be able to specify the time freely.

[US-AU-03] Automated transfer into external systems Medium Demand

As a legal staff member, I want the archives to be automatically transferred into external systems, such as write-once-read-many (WORM) storage or document management systems (DMS), so that the data is stored appropriately.

As a system administrator, I want the archives to be automatically transferred into external systems, so that the archives do not take up too much space on the server and I do not have to manually transfer data.

[US-AU-04] Integration with campus management systems High Demand

As a COO, I want the archiving system to be integrated with the campus management system, so that archived data can easily be processed further, e.g., storing it inside a student's digital record file.

As a teacher, I want the archiving system to be integrated with the campus management system, so that I can easily link the archived exam data to the rest of the student's data.

As a system administrator, I want the archiving system to be integrated with the campus management system, so that I do not have to develop custom glue logic.

[US-AU-05] Archiving reminders Basic Demand

As a teacher, I want to receive a reminder if an activity that should be archived is not yet archived, so that I can ensure that I do not forget to finalize an exam.

As a Moodle administrator or COO, I want teachers to receive reminders if an activity that should be archived is not yet archived, so that I do not have to manually remind teachers to archive their exams.

[US-AU-06] Parallel processing Basic Demand

As a system administrator, I want that multiple archiving jobs can be processed in parallel, so that the larger jobs can be processed faster, and they do not block smaller jobs for too long.

As a system administrator, I want to be able to adjust the number of parallel jobs, so that I can control the resource consumption on the server.

As a teacher, I want archiving jobs to be processed as soon as I initiate them, so that I can access the archived data in a timely manner.

[US-UI-01] Archiving overview in every course High Demand

As a teacher, I want to be able to see an overview of all activities that are potentially archiveable inside a given Moodle course, so that I can easily identify what can be archived and start the process.

As a Moodle administrator, I want to see if all required activities within a course were already archived successfully and if not, I want to be able to start the archiving process.

[US-UI-02] Archive job status updates Basic Demand

As a teacher, I want to be able to see the status of the archiving process, so that I can see if the process is running and when it has finished.

[US-UI-03] Access to archived data (internal) Mandatory

As a teacher, I want to be able to access the archived data, so that I can look at the data at a later point in time or use it for a post-exam review.

As a student, I want to be able to access the archived data, so that I can review my exam performance at a later point and keep a copy for myself.

As a legal staff member, I want to be able to access the archived data, so that I can retrieve the data in case of legal disputes.

As a Moodle administrator, I want to be able to access the archived data, so that I can use it for restoring courses or activities.

[US-UI-04] Access to archived data (external) Basic Demand

As a legal staff member, I want to be able to easily provide access to selected data archives to external third parties, e.g., in case of legal disputes.

As a legal staff member or system administrator, I want external access to data archives to be logged.

[US-UI-05] User-based views Medium Demand

As a student, teacher, or legal staff member, I want to be able to view and retrieve all archived data that is associated with a single student.

[US-UI-06] Accessibility Basic Demand

As a teacher or student, I want the archived data to be as accessible ("barrier-free"), as the exam itself to be able to browse the archived data without any problems.

[US-UI-07] Archiving history Basic Demand

As a teacher, Moodle administrator or legal staff member, I want to be able to see the history of archiving jobs. I want to be able to identify at which point in time archives were created.

[US-UI-08] Documentation Basic Demand

As a teacher, I want to have a user documentation that explains how to use the archiving system, so that I can use the system without having to ask other staff members for help.

As a Moodle administrator, I want to have a user documentation that explains how to use the archiving system, so that I can send it to teachers who ask for help.

As a Moodle administrator, I want to have a technical documentation that explains the different plugin settings and how to configure them, so that I can tweak the archiving system to my universities needs.

As a system administrator, I want to have a technical documentation that explains how to install and troubleshoot the different components in case of error.

[US-AM-01] Reliability and correctness Mandatory

As a teacher, I want the archiving process to be reliable, so that I can trust that all relevant data is archived, and I do not have to worry about it.

As a legal staff member, I want the archiving software to be reliablly tested to ensure that it works correctly. Otherwise I can not trust that the data is archived correctly and can be retrieved and used in case of legal disputes.

As a Moodle administrator, I want to know which versions of Moodle, PHP, and my DBMS are tested and work.

[US-AM-02] Corporate policies High Demand

As a legal staff member, I want to be able to define certain rules and standards for what and how data is archived, so that I can ensure that the data is archived in a way that is compliant with relevant laws.

As a Moodle administrator, I want to be able to define certain rules and standards for what and how data is archived, so that I can ensure that data is archived in a way that meets our universities requirements.

As a teacher, I do not want to worry about what data needs to be archived in which fashion.

[US-AM-03] Software security Medium Demand

As a system administrator, I want the software to be maintained and updated regularly, so that I can ensure that the software and its dependencies are secure and up-to-date.

As a system administrator, I want the developers to act upon found security vulnerabilities in a timely manner, so that I can ensure that the software stays secure.

[US-AM-04] Future maintenance Medium Demand

As a Moodle administrator or system administrator, I want a solution that will be maintained in the foreseeable future, so that I do not have to switch to another system again in a few years.

As a legal staff member or COO, I want the archiving system to be maintained in the foreseeable future, so that I do not have to evaluate and integrate a new software and archiving process again in a few years.

[US-AM-05] Easy setup High Demand

As a system administrator or Moodle administrator, I want the setup of the archiving system to be easy, so that I can install and configure the system without requiring too much time and effort.

[US-AM-06] Easy operations Medium Demand

As a system administrator or Moodle administrator, I want the operation of the archiving system to be easy, so that I can use the system without requiring too much time and effort.

[US-AM-07] Compatibility with used software High Demand

As a system administrator, I want the archiving system to be compatible with my existing software versions, especially the used Moodle version. The archiving solution must at least support all Moodle LTS versions that are currently maintained, including the supported PHP and DBMS versions.

[US-AM-08] Configurability and scalability Basic Demand

As a system administrator, I want to control the resource consumption of the archiving system, so that I can ensure that the system does not consume too many resources.

As a system administrator, I want to be able to easily scale the archiving system, so that I can ensure that the system can handle the load of all Moodle instances at my university, even during exam times, but also scale down during low load times.